Before now, creating an email signature took too much time and effort into getting it right. Freight not because we made an easy to enter format that covers all of the necessary information into getting you a new and customized signature!

In this article you will learn how to:

  • Create your email signature using the signature builder
  • Update your email signature using the signature builder
  • Manually edit your email signature

Create your Email Signature (Using the Signature Builder)

  1. Visit the Settings page, using the Gear ⚙️ icon in the bottom, left hand corner of your Aptly page
  2. Select My Profile under the My Settings panel and scroll to the very bottom of the My Profile page
  3. Once you see the Signature section box, select the Inbox that you want to create your signature for. You should see a "Customize your signature, here!" alert banner below the Inbox selected.

🚨 If you set up a signature for Any Inbox, then that signature will automatically be used for any and every inbox you have access to. Should you want a specific and different signature per inbox, you will need to ensure that you do not have a signature for the Any Inbox option 🚨


4. Select the "here!" button and a box should appear that will allow you to enter
your information. On the General tab, you can enter your Name, Company, Title,
Email, Phone, Website and Address. On the Social tab, you can enter your
LinkedIn, Instagram, Facebook, Twitter and Calendar URLs

5. Add photos by browsing images within your computer files

6. When all that you desire is entered in, check the Signature Example at the top of
the box for any errors

7. If all looks good, Save your signature
8. Select Save once more in the My Profile settings


Update your Email Signature (Using the Signature Builder)

  1. Visit the Settings page, using the Gear ⚙️ icon in the bottom, left hand corner of your Aptly page
  2. Select My Profile under the My Settings panel and scroll to the very bottom of the My Profile page
  3. Once you see the Signature section box, select the Inbox that you want to update your signature for. You should see a "This is an outdated signature, Make it pretty!" alert banner below the inbox selected

🚨 If you set up a signature for Any Inbox, then that signature will automatically be used for any and every inbox you have access to. Should you want a specific and different signature per inbox, you will need to ensure that you do not have a signature for the Any Inbox option 🚨


4. Select the "Make it pretty!" button and a box should appear that will allow you to
update your information. On the General tab, you can update your Name,
Company, Title, Email, Phone, Website and Address. On the Social tab, you can
update your LinkedIn, Instagram, Facebook, Twitter and Calendar URLs

5. Add or update photos by browsing images within your computer files

6. When all that you desire is entered and updated, check the Signature Example at the top of the box for any errors

7. If all looks good, Save your signature (see images from the Create your Email
Signature for reference)
8. Select Save once more in the My Profile settings (see images from the Create
your Email Signature for reference)


Manually Edit your Email Signature

Should you chose to forgo using the Formatted Signature Builder, follow the below steps:

  1. Visit the Settings page, using the Gear ⚙️ icon in the bottom, left hand corner of your Aptly page
  2. Select My Profile under the My Settings panel and scroll to the very bottom of the My Profile page
  3. Once you see the Signature section box, select the Inbox that you want to create or update your signature for. You will still see an alert banner stating either "Customize your signature, here!" OR "This is an outdated signature, Make it pretty!". Click on the bolded, underlined text and the signature box should appear.


🚨 If you set up a signature for Any Inbox, it will automatically be the signature you use in any of the inboxes you have access to. Should you want a specific and different signature per inbox, you will need to ensure that you do not have a signature for the Any Inbox option 🚨

4. Click the Edit Manually button in the top, right hand corner of the box

5. Enter the information you wish to include in your signature and format it.

6. Use the Tool bar and features to include all that you wish to include

7. If all looks good, Save your signature

8. Select Save once more in the My Profile settings


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